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Meetings appear both in your calendar and in the calendars of people who are involved.

Event: An event is an activity that takes lasts all day.

For more information, use Outlook's Help button (a white question mark in a blue circle near the top right section of the window).

Organizing a group of busy people can be a challenge, but with Outlook's built-in tools, it makes this task much easier.

You can also add attachments to this screen such as agendas or additional documents needed for the meeting so that people have them available in the invitation rather than in a separate e-mail.

The Scheduling Assistant screen will then pull in the status from each of the attendees calendars for the date that you indicated on your Appointment screen (if they have their settings set to allow - IT"s recommendation for planning efficiency).

If you would like to adjust the reminder time, open the occurrence and adjust the settings in the Reminder box in the Appointment tab.

With an event, you can still have other entries appear in your schedule for that day.Note: Delegate permissions are used when you want someone else to help you manage your calendar and track events.If you only wish them to view your calendar, you will want to use the sharing option.Note: Meeting Requests can also be created by clicking the Invite Attendees button on the New Appointment toolbar.Attendees will receive an Invitation that they can choose to Accept, Decline, or Tentatively Accept.

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Scott Thompson has been writing professionally since 1990, beginning with the "Pequawket Valley News." He is the author of nine published books on topics such as history, martial arts, poetry and fantasy fiction.

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